A document is any type of item that is added to TeamConnect and is accessible on a Documents page, such as a Microsoft Word document, a Microsoft Excel spreadsheet, image files, text files, and email messages.
A document can also be a reference, such as a link to a Web page or a shortcut link that opens a document in a different location.
The following table shows how you can view, add, and update documents.
...Documents |
How... |
Viewing |
•Searching for Existing Documents •Sharing Documents using Email •Exporting a List of Documents in a Folder |
Adding |
•Adding a Document to TeamConnect |
Updating |
•Canceling a Document Check Out |
Organizing |
Each document has the following document-specific property pages on which you can view and edit information:
•General—View the name, type, and check-out information for a document.
•Version—View the various versions of a document. A new version of a document is created each time a document is checked out and then checked back in. You can also use this page to revert to an earlier version of a document if necessary.
There are also additional document property pages that you can use to enter supplementary information, such as security rights for a selected document.
You can perform the same documents-related tasks on both the global Documents page and the Documents page for a record. Sometimes the icons that you use to perform tasks are located in different areas, depending on the page.
Global Documents Page (Record Toolbar) |
Documents Page for a Record (Task Toolbar) |
Task |
Upload a file: Adds a new file to TeamConnect. See Adding a Document to TeamConnect for more information. |
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Create a new folder: Creates a folder to hold related documents. See Creating a Document Folder for more information. |
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Create URL: Creates a link to a Web page. See Creating a Link to a Web Page for more information. |
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Move Document: Moves a document from one location in TeamConnect to a different location in TeamConnect. See Moving Documents for more information. |
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Copy Document: Copies a document from one location in TeamConnect to a different location in TeamConnect. See Copying Documents for more information. |
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Create Shortcut: Creates a link from your Documents page to a document in a different location in TeamConnect. See Creating a Document Shortcut for more information. |
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Generate Document: Creates a form document that uses information currently in TeamConnect, such as the name and address of the recipient of the document. See Generating Documents Using TeamConnect Data for more information |
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Delete: Removes a selected document. This document cannot be recovered. See Deleting Documents and Document Folders for more information. |
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Help: Opens the help for the selected Documents page. |
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Find: Searches for documents by name, specified search criteria, or text that may be in the document. |
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View/edit document properties: Opens the General, Versions, Categories, Security, and History property pages. Find this icon in the Action column. |
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Check out a document: Downloads the document to your computer to edit it. Find this icon in the Action column. |
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Check in a document: Returns a document to TeamConnect when you are done editing it. Find this icon in the Action column when the related document is checked out. |
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Undo Check-out: Returns a checked-out document to unchecked-out. Find this icon in the Action column when the related document is checked out. |