When an invoice posts successfully, TeamConnect debits the budget of accounts associated with the projects associated with line items of an invoice.
Note: If TeamConnect cannot locate the appropriate budget, invoice posting fails because you may need to associate the line item's of the invoice with the budgets of accounts. See Preparing an Invoice for Posting. You can repost the invoice after preparing the invoice for posting correctly.
When posting an invoice unsuccessfully, you might receive the following errors:
•After a user clicks the Post button on an invoice, if any line item could not post, the entire invoice will not be posted, and the status of the invoice is changed to Failed.
•If an electronically submitted invoice is approved for Posting, but fails for reasons such as insufficient funds, the Post button will show in the invoice and the invoice can be re-posted manually once all errors are resolved.
The following table explains what can happen after you click the Post button.
Workflow process? |
All line items able to be posted? |
Invoice currency the default currency? |
Description |
Yes |
Yes |
Yes |
•An Adjust button becomes available and the Posting Status in the Header Information section on the General page is marked as Not Posted to Pending Approval. Note: The invoice must be approved by the final approver before an invoice can be posted. |
No |
Yes |
Yes |
•The Posting Status in the Header Information section on the General page is marked as Posted. •The Transactions page of the invoice and the associated account records updates with the corresponding entries. •The Void button becomes available. |
No |
Yes |
No |
•The amount on the invoice converts to the default currency and displays on the Transactions page of the invoice and the account records. •The Exchange Rate displays in the Header Information section of the General page. |
Yes |
Yes |
No |
•The exchange rate at the time that the invoice is finally approved is the rate that converts the invoice amounts to the default rate—not the exchange rate when you first attempt to post it. |
No |
No |
Yes |
•The entire invoice does not post and an error message informs you which line items have issues. •The Posting Status in the Header Information section on the General page is marked as Failed and the Post button continues to display. Note: If you are unable to post an invoice, review Preparing an Invoice for Posting and attempt to re-post the invoice after making necessary changes. |
