Requirement

Description

The expense must be associated with an account.

From Accounts, search for all accounts associated with the project listed on the expense. This project can be a dispute or other type of matter. If you want to post an expense to an account, it must be associated with a project.

For example, enter DISP-000054 for the name value in the search. Select the account you want to post to, in this case, one with "Expenses" in the Name. For example, "Allocated - DISP-00098 - OC Expenses - 2013."

Selecting Accounts for Posting Expenses

If no accounts exist for the project, create an account and specify the following fields on the Posting Criteria page.

•Posting Project to this Account: Select One

•This Project: Enter the name of the project

Posting Projects to an Account

The account must allow posting.

From the General page of the account, place a checkmark in the Allow Posting check-box if one does not exist.

Allowing Posting to an Account

The account must allow expenses to be posted.

1.From the Posting Criteria page of the account, place a checkmark in the Post Expenses to this Account check-box if one does not exist.

2.From the Post Expenses of Category drop-down, update the type of expenses you want to be able to post.

3.From the Expense Percent field, enter a number for the percentage of the expense you want to post. Keep at 100% if you are only posting to one account. Update the percentage if you want to split expense amounts between multiple accounts.

Allowing Expenses to Post an Account

The date of the expense must be with in the account period.

The Expense Date on the expense should be within the account period, which can be found on the General page of the associated account

Account Period on the General Page

The account must be active.

The status of the Active field on the General page of the account is Yes. See Activating or Deactivating Accounts for more information.

Account Period on the General Page

The account (or the parent's account) must have a balance of the same amount as the expense or more.

From the Account Summary page of the account, check whether the Balance has enough funds to cover the expense. If the account has no balance, check the Account Summary page of the parent account or the parent's parent account. You can continue checking parent accounts until you find a balance. If the balance does not have enough funds, add money to one of the accounts.

Balance on the Account Summary Page

The expense must include the same Involved contact that is on the account.

From the Posting Criteria page, if the associated account specifies an Involved contact in the This Involved field, the Contact field of the expense record must include the same contact.

Note: The account does not need to specify an Involved contact, even if the expense includes one.

Specifying an Involved Contact for Posting